Zoho Sign
Collect Signatures From Numerous Signers In Whatever Sequence You Choose And Get Documents Signed Faster.
Zoho Sign is a digital signature application that lets you sign and verify legally binding documents digitally from anywhere and on any device. The software is commonly used in legal, HR, finance, and sales departments, allowing companies to submit and sign documents like independent contracts, proposals, non-disclosure agreements, purchase orders, expense reports, corporate policies, and rental agreements, among others.
All documents are protected by secure access codes, multi-factor authentication, and audit trails, and users can give or prohibit access to specific documents using bespoke permissions and defined user roles. Users may digitally sign documents immediately from their Gmail inbox, as well as email documents directly from Google Drive, DropBox, Box, OneDrive, and other popular apps using Zoho Sign.
Send Legally Binding Documentation For Signatures To Anyone, Anywhere, At Any Time.
Zoho Sign Features
Document Management
Multiple Document Templates
Remote collaboration
Approval Management
Multiple Document Signature
Digital and Electronic Signature
Mobile Singing
Integrations
Legal Documents
Reminders and Notifications
Reports and Status
* Prevent unwanted access, create authentication tokens for documents & distribute them directly to the recipients.
Explanation of Major Zoho Sign Features
Digital Signature Application
From anywhere, sign, approve, and send papers. You can digitally sign and approve your documents from anywhere and at any time and your signatures will have the same legal weight as paper-based signatures. To assist eliminate errors and enhance productivity, use a digital signature to approve crucial material before it is sent out.
Approval Management
Approval management makes it easy to manage all the signatures that are needed on a signed contract. It also makes it simple to invite multiple people to see and approve, and then transfer their approval to the next person. You can even set up a system whereby you or someone else will be notified once the document has been approved or rejected by the various parties involved.
Reminders and Notifications
If a client receives a document that requires signing but forgets to sign it due to unforeseen reasons, the reminder and notification tool will notify them that a document from your company is awaiting signature. This means that each document is processed quickly, saving time on lengthy talks with clients or coworkers who must assist them in signing their forms.
Using Zoho Sign, you can verify legally binding documents from anywhere.
Zoho Sign Pricing Plans
The Best Application Software at an Affordable Rate.
Free
- Single user only
- 5 documents/month
- Signing workflows
- Signer authentication code via email
- Signing with USB token for DSC
- Print, sign, and upload for physical signing
- Reminders and notifications
- Audit trail and certificate of completion
- Document and folder management
- Import documents from and export documents to cloud storage apps - Dropbox, Box, Google Drive, OneDrive, Zoho Docs, and Zoho WorkDrive
- Basic integrations with Zoho Apps - CRM, Desk, Books, Invoice, Inventory, People, Recruit, Workerly, Mail, Writer, Qntrl, Creator, Deluge, and Flow
- Mobile apps - iOS, iPad OS, and Android
- Desktop apps - macOS and Windows
Standard
- 25 documents/user/month
- Security management
- Approver action
- Signer authentication code via SMS
- Organization email alias configuration
- Advanced integrations with Zoho Apps - CRM, Desk, Books, Invoice, Inventory, People, Recruit, Workerly, Writer, Qntrl, Creator, Deluge, and Flow*
- Basic integrations with 3rd-party apps - Microsoft 365, Google Workspace, Gmail, Outlook, Microsoft Teams, Zapier, and Integromat
- Priority technical support (email, web, and phone)
Professional
- Unlimited documents
- Multi-language support
- Signer attachments
- Templates
- Template sharing
- Reports
- Rebranding
- Integration with Zoho Forms*
Enterprise
- Automation credits
- NewDocument sharing
- Secure finance backup
- In-person signing
- Bulk send
- SignForms
- Qualified Electronic Signatures (QES) - Uanataca
- Signing via 3rd-party DSC providers - eMudhr
- Trusted document timestamping
- Blockchain timestamping
- Recipient redirection
- Automatic cloud backup
- Webhooks
Free
- Single user only
- 5 documents/month
- Signing workflows
- Signer authentication code via email
- Signing with USB token for DSC
- Print, sign, and upload for physical signing
- Reminders and notifications
- Audit trail and certificate of completion
- Document and folder management
- Import documents from and export documents to cloud storage apps - Dropbox, Box, Google Drive, OneDrive, Zoho Docs, and Zoho WorkDrive
- Basic integrations with Zoho Apps - CRM, Desk, Books, Invoice, Inventory, People, Recruit, Workerly, Mail, Writer, Qntrl, Creator, Deluge, and Flow
- Mobile apps - iOS, iPad OS, and Android
- Desktop apps - macOS and Windows
Standard
- 25 documents/user/month
- Security management
- Approver action
- Signer authentication code via SMS
- Organization email alias configuration
- Advanced integrations with Zoho Apps - CRM, Desk, Books, Invoice, Inventory, People, Recruit, Workerly, Writer, Qntrl, Creator, Deluge, and Flow*
- Basic integrations with 3rd-party apps - Microsoft 365, Google Workspace, Gmail, Outlook, Microsoft Teams, Zapier, and Integromat
- Priority technical support (email, web, and phone)
Enterprise
- Unlimited documents
- Multi-language support
- Signer attachments
- Templates
- Template sharing
- Reports
- Rebranding
- Integration with Zoho Forms*
Enterprise
- Automation credits
- NewDocument sharing
- Secure finance backup
- In-person signing
- Bulk send
- SignForms
- Qualified Electronic Signatures (QES) - Uanataca
- Signing via 3rd-party DSC providers - eMudhr
- Trusted document timestamping
- Blockchain timestamping
- Recipient redirection
- Automatic cloud backup
- Webhooks
Zoho Sign Frequently Asked Questions
Who is Zoho Sign intended for?
Zoho Sign is used by individuals, corporations, and governments to find what they’re looking for. Workflows reliant on paper-based signatures should be phased out in favor of digital signatures: Zoho Sign is a simple-to-use digital signature solution that may offer your firm a new, digitally authentic identity.
What file types does Zoho Sign support?
Zoho Sign supports all common document file types, including pdf, jpg, jpeg, doc, docx, png, odt, rtf, txt, html, htm, xls, xlsx, tex, and sxw. You can upload up to 40 files in a document signature request, but each file’s size must not exceed 25 MB, and the entire size must not exceed 40 MB.
How can a user verify the authenticity of a completed document?
A certification of completion, which includes a summary report of the completed document as well as the recipient’s details, can be used to verify the legitimacy of a completed document. The certificate includes the recipient’s signatures, the IP address and device from which the document was signed, and the date and time the document was transmitted, viewed, and signed.
Is it feasible for my digital signature to be forged?
When you digitally sign a document, Zoho Sign scans it and creates a hash that reflects the document and its contents. Your digital signature contains this hash. A similar technique is used when the recipient verifies the signature, in which your signature and the recipient’s hash are compared. If the results are the same, the signature is legitimate; otherwise, it is invalid.
What happens if a recipient refuses to sign a document?
Thanks to Zoho Sign, all of your digitally signed documents will have a clear, consistent, and highly detailed audit trail. This audit trail records the recipient’s IP address as well as all phases of the signing process, such as when the document was accessed, examined, and signed, making it difficult for them to claim they did not sign the document.